The primary focus of the wedding day is the new happy couple, but it is also a special day for friends and family. Besides, it is not every day you get to celebrate such a momentous milestone of two people starting their new lives together. While providing transportation for your wedding guests is not necessary, it is certainly a thoughtful way to ensure your guests are having just as good of a time as the bride and groom. Scheduling transportation for such a large group can be intimidating, but these four tips will make booking a wedding shuttle the easiest part of your wedding to-do list.
Designate a point person
As the bride and groom, you will likely have much more pressing concerns than ensuring the wedding shuttle service is running smoothly. The designated point person is charged with staying at the hotel, or shuttle pickup location, and overseeing the group transportation.
Generally, the point person will need an accurate guest list and pickup schedule ahead of time, along with any other relevant information. This information will allow the point person to keep track of guests and who still needs transportation. This role will serve to ensure no guest is left stranded.
Schedule shuttle service times.
When it comes to group shuttle service on your wedding day, it is always better to use precaution and plan for your guests to arrive early. If possible, plan for the shuttle to arrive at the venue at least 30 to 45 minutes prior to the start of the ceremony to account for any possible delays or traffic.
Additionally, do not limit your shuttle service to simply the beginning and end of the night. It is always good to offer shuttle services every hour or two, depending on how long your ceremony and reception is scheduled to last.
Offering scheduled shuttle services throughout the night will be valuable for older guests or families with young children that may not plan on staying the entire night.
Inform your guests beforehand
If you plan on providing wedding shuttle transportation, it is important to inform your guests prior to the day of the event. When it comes to weddings, guests tend to start planning their transportation well in advance of the date, especially if they are coming from out of town.
If that is the case, you will want to inform your guests well in advance, to ensure they do not hire additional unneeded transportation. You can incorporate this information in the save the date cards, the invitation cards, or in a follow-up note to all your confirmed guests.
To avoid delays and miscommunication, it is always a good idea to provide your guests with a copy of the shuttle pickup schedule. The schedule should include the pickup location, arrival time, and departure time. It is important that the schedule is clear and concise, so no guest will have an excuse as to why they are late for the shuttle service.